Burma Star Association
Burma Star Association

Trustees, Presidents, Vice-Presidents and National Council Members' Privacy Notice

The Burma Star Association, as data controller, will hold certain information on you in relation to your role as Trustee, President, Vice-President or National Council Member. This document sets out how and on what grounds we will process that personal data and for how long we will retain it. If have any queries, please contact the Administrator on 020 7823 4273, or by email:  admin@burmastar.org.uk


In applying for the post of Trustee or being put forward for the role of President, Vice-President or National Council Member you will normally be asked for a CV or biographical information. If your candidature is not taken forward, this information will be destroyed after one year. If you become a Trustee or President Vice-President or National Council member, the information will be deleted at the end of your period of office.


You will be asked to provide contact details of address, telephone number and e-mail address. With your consent, the e-mail address and telephone number will be on a BSA telephone list which is accessible to all employees of the BSA and is shared with your fellow Trustees, the  President, Vice-Presidents and National Council Members. The postal address is only accessible to certain members of the BSA. Your contact details will not be shared with anyone else without your specific consent. These contact details will be deleted from the telephone list at the end of your period of office, but will be retained electronically for one year, with restricted access, to allow us to keep in touch. Please be aware that although your details will be deleted from all contact lists, they may still exist within e-mails which have not yet been deleted from our system. 


Certain trustees will be asked for date of birth and identity documents to verify identity to meet the requirements of our bank, The Royal Bank of Scotland plc. The date of birth will be retained for your period of office and any copies of ID documents will be destroyed once the third party is satisfied.


Minutes recording your name and comments you have made in Trustee and Council meetings will be kept in perpetuity.


Records of payments to you, i.e. refund of expenses incurred in the course of your role, will be retained in hard copy for seven years. These will include your bank details. This information will be stored electronically on Sage Accounts, their privacy policy may be found here: https://www.sage.com/en-gb/legal/privacy-and-cookies/.


Other than where we have stated the need for consent, we shall process this information on the basis of our legitimate interest of the fulfilment of the role for which you have volunteered. We will not share any of your personal data with anyone else, other than as stated above, or use it for any purpose other than your role with the BSA and will not pass it outside the EEA, without your consent, other than as stated above.


You have the right to:

  • Rceive a copy of the personal data we hold on you.
  • Object to processing that is likely to cause or is causing damage or distress.
  • Have corrected any errors or omissions in the personal data held.
  • Ask that your personal data be erased subject to any statutory or legal requirements placed on the data controller.
  • Where you have given consent, you may withdraw it at any time. If you withdrew consent for the sharing of your contact information, certain BSA employees would need to retain contact details to allow you to perform your role.
  • Ask that the processing of your data be restricted, if you disagree about the accuracy of the data the controller holds or you object to the controller’s intention to erase your data.
  • Claim compensation for damages caused by a breach of data protection legislation.
  • Make a complaint to the Information Commissioner’s Office at: https://ico.org.uk/concerns/ or 0303 123 1113.

When you go home

tell them of us and say,

For your tomorrow,

we gave our today

Lt Gen Slim at Fort Dufferin, Mandalay, in March 1945 Lt Gen Slim at Fort Dufferin, Mandalay, in March 1945
Print Print | Sitemap
© Burma Star Association