The Burma Star Association, as data controller, will hold certain information on you in relation to your role as Trustee, President, Vice-President or National Council Member. This document sets out how and on what grounds we will process that personal data and for how long we will retain it. If have any queries, please contact the Administrator on 020 7823 4273, or by email: firstname.lastname@example.org
In applying for the post of Trustee or being put forward for the role of President, Vice-President or National Council Member you will normally be asked for a CV or biographical information. If your candidature is not taken forward, this information will be destroyed after one year. If you become a Trustee or President Vice-President or National Council member, the information will be deleted at the end of your period of office.
You will be asked to provide contact details of address, telephone number and e-mail address. With your consent, the e-mail address and telephone number will be on a BSA telephone list which is accessible to all employees of the BSA and is shared with your fellow Trustees, the President, Vice-Presidents and National Council Members. The postal address is only accessible to certain members of the BSA. Your contact details will not be shared with anyone else without your specific consent. These contact details will be deleted from the telephone list at the end of your period of office, but will be retained electronically for one year, with restricted access, to allow us to keep in touch. Please be aware that although your details will be deleted from all contact lists, they may still exist within e-mails which have not yet been deleted from our system.
Certain trustees will be asked for date of birth and identity documents to verify identity to meet the requirements of our bank, The Royal Bank of Scotland plc. The date of birth will be retained for your period of office and any copies of ID documents will be destroyed once the third party is satisfied.
Minutes recording your name and comments you have made in Trustee and Council meetings will be kept in perpetuity.
Other than where we have stated the need for consent, we shall process this information on the basis of our legitimate interest of the fulfilment of the role for which you have volunteered. We will not share any of your personal data with anyone else, other than as stated above, or use it for any purpose other than your role with the BSA and will not pass it outside the EEA, without your consent, other than as stated above.
You have the right to: